Niagara University
  • Niagara University, NY, USA
  • Hourly
  • Full Time

All newly hired employees must provide proof of the COVID-19 vaccination or submit their request for an exemption on religious or medical grounds within seven (7) calendar days from their employment start date.


JOB SUMMARY:


Under general supervision, the Office Coordinator performs clerical and secretarial tasks and provides support for an academic department(s).


ESSENTIAL DUTIES:


  • Answer telephones, take messages, schedule appointments, and greet visitors
  • Perform word processing, filing, copying, and faxing in support of the department(s)
  • Handle correspondence, produce reports (including (graphs and charts), presentations, and record minutes of meetings
  • Assist chair(s) with scheduling, coordinating, and maintaining weekly activities
  • Oversee coordination of printing, collating, and distribution of course material
  • Track expenses, handle check requests, purchase orders, and office supplies
  • Monitor departmental budget(s)
  • Receive and distribute incoming and outgoing mail for the department(s)
  • Respond to requests for rooms and room changes by faculty
  • Assist with commencement by tracking transcripts, planning guides, and maintaining files for approval
  • Assist the Dean's Office with student records and awards dinners
  • Receive and respond to student, administration, and outside agencies questions and concerns related to the department(s)
  • Maintain and use department database system
  • Assist with programs and events conducted by the department(s) as required
  • Make travel arrangements, organize luncheons and events
  • Supervise student aides
  • Supervise Criminal Justice Graduate Assistants and oversee their time cards
  • Oversee the Graduate Program in Criminal Justice Administration including registration, advisement, and tracking for graduation
  • Maintain confidentiality of information (including but not limited to: student and employee personal information, student grades, etc.), both during and after their employment with the University. Any question regarding the confidentiality of material should be referred to the supervisor. Any violation shall subject the employee to disciplinary action, up to and including termination of employment.
  • Perform other duties as assigned.



REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:


  • Ability to read and comprehend the English language sufficiently to be able to read and understand various forms, documentation, files, and information.

  • Basic mathematical skills including addition, subtraction, multiplication, and division to be able to verify the accuracy of work.

  • Proficiency to handle various office machines including but not limited to: keyboard, calculator, computer, copier, and fax machine.

  • Ability to receive telephone calls, respond to inquiries, and effectively communicate with others.

  • Computer literate, including Microsoft Office, and ability to learn new computer software programs.

  • Strong and accurate typing skills (including those necessary for mathematical symbols) and utilizing appropriate symbolic graphic programs for equations.

  • Excellent organizational skills with attention to detail.

  • Ability to perform all essential job functions accurately with minimal direct supervision.

  • Ability to display sound judgment to ensure timely processing and completion of assigned tasks.



QUALIFICATION STANDARDS


  • High School diploma required with education, training, and experience that provides the necessary knowledge, skills, and abilities

  • A minimum of three years of experience performing similar tasks is required.

  • Prior work experience in an educational setting is preferred.



ADDITIONAL DEPARTMENTAL ASSIGNMENTS:


SOCIOLOGY, CRIMINAL JUSTICE, GRADUATE PROGRAM IN CRIMINAL JUSTICE ADMINISTRATION.



Full Job Description
Niagara University
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