Niagara University
  • Niagara University, NY, USA
  • Hourly
  • Part Time

Niagara University is a liberal arts university, steeped in the Vincentian and Catholic traditions, with a total enrollment of nearly 4,300 students. Located just a few miles away from one of the world's premier tourism destinations, Niagara Falls, the university occupies a lovely campus overlooking the Niagara River gorge. Its close proximity to major cultural and business centers in Niagara Falls, Buffalo, and Toronto as well as the award-winning Niagara Wine Trail and several nearby cultural destinations make Niagara University an ideal place to work and live. If you'd like to know more, be sure to check out all of the NU Facts.



JOB SUMMARY:


Under general supervision, the Administrative Assistant performs clerical and secretarial tasks and provides support for the College of Education.



ESSENTIAL DUTIES:


  • Answer telephones, take messages, schedule appointments and greet visitors
  • Perform word processing, filing, copying, and faxing in support of the college.
  • Handle correspondence; produce reports (including (graphs and charts), presentations, and record minutes of meetings.
  • Assist dean with scheduling, coordinating and maintaining weekly activities
  • Track expenses, handle check requests, purchase orders and office supplies
  • Monitor college budget(s)
  • Manage full and part-time faculty payrolls in the US and Ontario.
  • Receive and distribute incoming and outgoing mail for the College of Education
  • Respond to requests for rooms and room changes by COE staff
  • Serve as liaison between Ontario programs and processing of information on the main campus (working with Chair and staff)
  • Provide clerical support to the College of Education
  • Assist with student records, awards dinners, open houses and accepted student receptions
  • Receive and respond to student, administration and outside agencies' questions and concerns related to the College.
  • Maintain and use college database system
  • Assist with programs and events conducted by the College as required
  • Make travel arrangements for the dean
  • Supervise student aides
  • Maintain confidentiality of information (including but not limited to: student and employee personal information, student grades, etc.), both during and after their employment with the University. Any question regarding the confidentiality of material should be referred to the supervisor. Any violation shall subject the employee to disciplinary action, up to and including termination of employment
  • Perform other duties as assigned




REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:


  • Ability to read and comprehend the English language sufficiently to be able to read and understand various forms, documentation, files and information.
  • Basic mathematical skills including addition, subtraction, multiplication and division to be able to verify the accuracy of work.
  • Proficiency to handle various office machines including but not limited to: keyboard, calculator, computer, copier and fax machine.
  • Ability to receive telephone calls, respond to inquiries and effectively communicate with others.
  • Computer literate, including Microsoft Office, Publisher, data systems and ability to learn new computer software programs.
  • Strong and accurate typing skills and utilizing appropriate symbolic graphic programs for equations.
  • Excellent organizational skills and attention to detail.
  • Ability to perform all essential job functions accurately with minimal direct supervision.
  • Ability to display sound judgment to insure timely processing and completion of assigned tasks.




QUALIFICATION STANDARDS


  1. High School diploma required with education, training and experience that provides the necessary knowledge, skills and abilities.

  1. A minimum of three years of experience performing similar tasks is required.

  1. Prior work experience in an educational setting is preferred.

Full Job Description
Niagara University
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